Proposal Coordinator
Memphis, TN
Pickering’s marketing team is looking for a Proposal Coordinator with strong written and verbal communication skills to support project pursuits. The Proposal Coordinator will manage and prepare proposals and statement of qualifications, interview presentations, resource materials, and reports. This in-office position will be located in Pickering’s Memphis, Tennessee, headquarters. The Proposal Coordinator is responsible for developing and coordinating proposals, writing/editing technical sections, providing creative layouts, and organizing large amounts of information for the pursuit team. The ideal candidate is a detail-oriented individual, with a background in marketing, ideally within the A/E industry —a team player who can lead pursuits, communicate effectively, manage multiple concurrent initiatives, and thrive in a deadline-driven environment.
About the Role
Core responsibilities in this role will be to:
Manage the end-to-end pursuit process from initial planning through delivery for all aspects related to the pursuit process, including strategy, proposal storyboarding, outline, schedules, workflow, and graphic resource requirements in the development of the proposal/interview deliverables.
Develop proposal messaging (written and visual), write original content, and other proposal coordinators when necessary.
Work with technical staff to develop strategic win plans.
Work with technical staff to develop content for statement of qualifications, proposals, and interview presentations.
Coordinate and organize large amounts of technical information, including photography, external subconsultant data, and marketing materials.
Develop, conceptualize, and collaboratively work with the marketing team to create visually appealing marketing material.
Collaborate with technical staff to develop and complete award submissions for technical associations and trade publications.
Work as a collaborative member of the Marketing Team to track/maintain the central information databases for use on future projects.
Assist the team with interview preparations to develop dynamic client presentations and corresponding materials to win the job!
Qualifications
Basic Requirements
Demonstrated excellent interpersonal, verbal, and written/editing skills
Proficient in Adobe Creative Suite (particularly InDesign)
Proficient user of Microsoft Office, to include Word, Excel, and PowerPoint
3+ years of related A/E Industry experience
Ability to independently define, schedule, and manage the proposal preparation process, including the ability to understand and analyze RFQ/RFP requirements
Exceptional organizational skills: ability to meet deadlines by prioritizing and managing simultaneous projects with competing demands
Previous experience in proposal preparation or large-document management
We request candidates submit a cover letter in addition to resume application responding to the following questions to highlight your interest in applying your writing and design qualifications to this position.
Tell us about your previous experience and how it is applicable to this Proposal Coordinator position?
What is the most unique skill you will be bring to the Proposal Coordinator position?
